4 Ways to Efficiently Manage Color Printing in Your Office

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It’s no surprise that printing in color is more costly to your organization than basic black and white. However, to give you a better idea of the impact that regularly printing in color can have on your organization, each individual color print can cost your company anywhere from 10 to 80 cents, depending on the output device used. Printing in color has the potential to be a very costly expense for your company.

Fortunately, there are several easy and practical ways to efficiently manage color printing in your office.  Here are four solutions:

  1. Establish a Print Policy – This means putting together a written list of rules and procedures that employees should follow in regards to printing. Examples of common policies could include always printing in black and white with the exception of certain documents and double-sided printing. Statistics have shown that just putting a print policy in place can help reduce printing costs by 10 percent simply because employees are more aware. A print policy can help your employees think twice when hitting “print” so that they aren’t being wasteful to your organization.
  1. Implement Cost-Saving Defaults on Your Print Drivers – Since some employees may have trouble remembering to select double-sided printing, for example, you can easily set defaults on your print drivers. This will make it easier for your employees to follow through with the policies that you have in place and can help to ensure a reduction in your print costs.
  1. Implement a Managed Print Program – A Managed Print Program is actually different than a print policy in that it uses technology to help your organization follow through with a print policy. For example, the technology could prohibit employees from printing in color unless they had been given special access to do so. Companies that put a Managed Print Program in place have been able to reduce their printing costs anywhere from 10 to 30 percent.
  1. Only use Black and White Print Devices – You can obviously avoid the cost of color print altogether by only using black and white printers in your office. This is a smart solution for some companies where color printing simply isn’t necessary.

By embracing one or more of these solutions, your office will significantly reduce printing expenses.

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